SharePoint Record Retention

Business Advantages for Microsoft SharePoint Record Retention

• Ensure Information Capture and Archive Management

  By automatically archiving and tracking SharePoint records, DocAve Vault ensures that all information is captured and archives are kept current.

• Enhance Content Compliance

  By preserving document metadata – such as author, timestamp, and version history – all content will adhere to stringent compliance regulations. Non-compliance often results in steep penalties or, in some instances, criminal charges. With DocAve Vault, you will have the confidence to utilize as your standard document repository.

• Seamlessly Address Legal Inquiries

  Provide your organization with the support required for efficient SharePoint 2010 records management and eDiscovery.

• Properly Manage and Control SharePoint Records Without Limiting Collaboration

  Automatically store copies of SharePoint records, including all metadata and usage and audit reports, in immutable form. New content or changes to existing content in SharePoint are automatically captured, and the archives are automatically updated without the need for manual steps – all without end-user interruption.

DocAve Vault Technical Overview

• Full, automatic data capture (including security settings and metadata) in an immutable form
• Standard search reports can be added for common regulatory searches
• Portable format item export for external legal review
• Flexible item selection from tree navigation or search results

DocAve supports the following migration scenarios:

What to Archive		Granular selection of SharePoint content. While the content and its requisite metadata are automatically included in the archive, the level of auditing detail to keep (if any) is customizable – from every time an item is viewed to only deletion events.
When to Perform Updates		Schedule periodic data retrieval and transfers in order to keep archives up to date while ensuring minimal impact to your SharePoint production environment.
How Long to Keep Archived Data		Build customized retention policies and apply these policies to relevant content.
Where to Store the Archives		DocAve Media Servers write data to any designated network/local/mapped disk drives/logical drive (selection of drives).
How to Store the Archives		Options include security encryption, compression, and data exclusion.

DocAve Vault Resources

Product Brochures:

• DocAve Vault Product Brochure

Not fully migrated to SharePoint 2010 yet?

• DocAve Vault for SharePoint 2007 and 2010

Case Studies:

• Raiffeisen Schweiz Genossenschaft Crafts Proactive SharePoint Compliance Policies with DocAve

  Learn how Switzerland's leading bank was able to establish a culture of proactive SharePoint compliance across its eight site collections and 1,200 sites.

• Seiko Epson Corporation Migrates from eRoom to SharePoint, Performs Granular Backup of Critical Data, and Automates Content Lifecycle Management with DocAve

  Find out how Seiko Epson Corporation migrated 300 GB of content to Microsoft Office SharePoint Server 2007 and effectively protected and managed its SharePoint data.

Read more Customer Success Stories

Solution Briefs:

• Meeting Compliance Objectives in SharePoint
  Comply with confidence. Ensure SharePoint content availability, integrity, and confidentiality.

Explore all of our available Solution Briefs

White Papers:

• Meeting Compliance Objectives in SharePoint

  This document is intended to aid IT administrators and other stakeholders responsible for managing Microsoft SharePoint deployments, in planning and implementing a comprehensive, reliable and efficient compliance strategy appropriate to their organizational needs.

Peruse our collection of available White Papers

User Guides:

• Read the DocAve Vault User Guide for SharePoint 2010

Still on a prior release of SharePoint?

• Read the complete DocAve 5 User Guide for SharePoint 2007 and 2010 support

Webcast:

• Comply With Complete Confidence - Considerations for Effective SharePoint Compliance

  Whether your organization already has an existing Microsoft SharePoint implementation in place, or you are pursuing a new implementation, compliance planning should be a top priority. This webcast reviews the objectives any successful compliance strategy should define, and discusses best practices for meeting those objectives.